Complaints Procedure

What is a complaint?

At Portman Dentalcare we pride ourselves on the high quality of care we provide our patients. We aim to look after you as we wish to be looked after ourselves. However, if you have any concerns or comments regarding your dental care, which you wish to raise, we will address these as a matter of priority.

How do I complain?

A complaint may be verbal or written and may be made to any member of the practice team.

How will my complaint be handled?

Verbal
A verbal complaint will be immediately logged and we will try and resolve your concerns at the time. If appropriate, the Practice Manager, will be able to discuss your complaint to try and resolve the situation for you. As all of our clinicians operate as independent practitioners, any complaint concerning clinical care will be immediately passed to your treating clinician. Regarding a verbal complaint over your care, the treating clinician should be available to discuss and resolve your concerns.

Written
You may make a complaint in writing to the practice, Practice Manager or practitioner. Your complaint will be handled as outlined below.

If we anticipate any delays in providing a full response, you will be notified and kept updated every ten working days of the progress of your complaint.

What do I do if I’m not satisfied with the complaints process?

If you are not happy with how your complaint has been handled then our Complaints Manager, Dr Laura Hunter, can be contacted at laura.hunter@portmanhealthcare.co.uk

What do I do if I’m not satisfied with the outcome?

If your care was provided under an NHS contract, and you are not happy with the outcome of your complaint, you may contact the Northern Ireland Commissioner for Complaints (Ombudsman).

They may be contacted:

By post:

Northern Ireland Public Services Ombudsman
Progressive House 33
Wellington Place
Belfast
BT1 6HN

By email: nipso@nipso.org.uk

If your care was provided privately, and you are not happy with the outcome of your complaint, you may contact the Dental Complaints Service

  • By post to: Dental Complaints Service, Stephenson House, 2 Cherry Orchard Road, Croydon, CR0 6BA
  • By email to: info@dentalcomplaints.org.uk